Policies and Procedures

1.     Aims and Objectives

2.     Fire Safety

3.     Discipline and Positive Behaviour

4.     Staff Recruitment

5.     Organisation of Staff

6.     Child Protection

7.     Complaints

8.     Accidents and Medication

9.     Missing Child

10.   Admissions

11.   Arrivals and Departures

12.   Smoking, Alcohol and Drugs

13.   Equal Opportunities

14.   Outings and Transportation of Children

15.   HIV Policy

16.   Food and Drink

17.   Health and Safety

18.   Documents to be kept at the Premises

19.   Notifications to OFSTED

1. AIMS AND OBJECTIVES

The Scheme’s aim is to provide a secure and reliable holiday care facility for children of primary school age from the Wilmslow and Alderley-Edge area, whose parents are unable to care for them during the school holidays due to work commitments or otherwise seek some social activity for their children during those periods.

The Scheme will provide the children involved with opportunities for play and recreation (free and structured) in a friendly and stimulating environment, and in particular:

·      activities provided will have the child, his or her development and enjoyment as the priority,

·      play activities will enhance the social, cultural and physical development of all children,

·      children will be encouraged to make their own informed choices within acceptable boundaries,

·      staff will be sensitive to children’s needs and will encourage the child’s development without controlling or pressurising,

·      staff will work within a framework of equality of opportunity irrespective of sex, race, religion, physical ability or disability, and will encourage all to develop positive attitudes to equality,

·      a caring and considerate partnership between parents, staff and children will be fostered,

·      the environment will be free from danger, safe and secure, and,

·      all current relevant legislation will be adhered to.

2.   FIRE SAFETY

All staff and children will be made aware of the contents of this policy, which shall also apply to other types of emergency evacuation at the Scheme premises.

Immediately on hearing the Fire Alarm, which is a continuous siren:

·      staff will, walking, escort the children from the building in an orderly manner closing windows and doors behind them if possible

·      make their way outside by the nearest exit and assemble at the hard court

·      if children are already at the hard court, they will stay there with the adult in charge

·      there will be no waiting for anyone or anything

·      there will be no running or getting in other people’s way

·      there will be no talking

·      the children will line up at the far end of the hard court and wait quietly for their name to be called

·      the Scheme Organiser, Supervisor or Deputy in charge will collect the Scheme register and call the Fire Brigade

·      at the hard court, the register will be completed.

On discovering a fire,

·      if a child, they should immediately inform the nearest adult

·      the adult should make their way to the nearest exit in the manner above and sound the alarm.

·      if an adult who has had appropriate training and it is safe to do so, they should put out the fire using the appropriate extinguisher.

The Fire Alarm will be tested every week on a Monday.

Fire Drills will be completed in the first week of each school holiday on varying weekdays and a written record kept showing the day, time and duration of each drill, the numbers of staff and children involved and any difficulties encountered.

Fire Appliances will be checked for safety and effectiveness annually.

 3. DISCIPLINE AND POSITIVE BEHAVIOUR

All staff will act within the agreed policy which will be reviewed regularly.

The Scheme promotes positive behaviour at all times and basic, consistent and positive rules are essential to ensure that the scheme operates efficiently and safely at all times. These rules are intended to be as few in number as possible.

·      children will be encouraged and expected to show respect and consideration for others ( with especial reference to children attending the Scheme for the first time), and to share equipment and toys. This is reinforced in the morning meetings of children and staff.

·      the use of physical force ( for example shaking) on children by staff is not allowed, may be seen as an assault, can be a criminal offence and will lead to disciplinary procedures. Physical contact is allowed only in such circumstances as to evict a trespasser, self-defence, or to prevent an accident or injury to others or property.

    NB Physical contact to give comfort is not physical restraint.

·      children’s behaviour should be managed through the use of distraction, discussion, praise and reward.

     Each week, the best behaved child will be designated “ Star of the Week” and

     awarded a certificate accordingly. A copy of said certificate will be pinned on the

     Signing In Board at the scheme entrance for all to see and that child will be

     mentioned in the next Newsletter.

·      we will acknowledge and encourage children in:

           co-operative play

           contribution of ideas

           taking care of other children

           helping, kindness and consideration towards others and

           co-operation with staff

·      we will not accept any form of dangerous or anti-social behaviour towards staff or other children, for example, verbal or physical abuse or bullying. Parents or carers will be informed at the end of the relevant day in the event of any of the above. We will always be available to discuss any concerns regarding behaviour with parents or carers with a view to resolving any problems.

Incident Book

In the event that any child shows deliberate violence towards another child, member of staff or scheme equipment, full details of that violence shall be recorded in the Incident Book, which the parents of said child shall be required to sign on collection. Parents and staff shall discuss steps to be taken to improve behaviour and prevent any reoccurrence of said incident, and parents shall be expected to cooperate fully in implementing such steps and reinforcing at home the message that such behaviour is unacceptable.

    In any such circumstance, the Scheme Organiser reserves the right to inform the

    parent or carer of the child in question that that child can no longer be

    accommodated.

 4.   STAFF RECRUITMENT

4.1 Procedures for Appointing New Staff

A) Qualified staff shall be recruited through the following channels:

a)   personal recommendation

b)  advertisements in local schools aimed at classroom assistants and nursery nurses

c)   the use of nanny recruitment agencies

d)  the use of school supply agencies

e)   advertisements in local newspapers and magazines

f)    advertisements on the University of Manchester Careers website.

B) Unqualified staff shall be recruited through the following channels:

a)   personal recommendation

b)  advertisements in local schools, colleges and universities for students over eighteen years of age

c)   advertisements on the University of Manchester Careers website.

C) The applicant shall be interviewed by Officer in Charge and the Supervisor, when available, and details of relevant experience and personal skills noted.

D) Appropriate checks shall be made with regard to the applicant (see 4.2 below).

E)  The applicant shall have a one day trial to ensure that she or he is suitable and fits

     in with the existing team.

4.2 Checks

A) Original Birth Certificate to be produced, together with any other documents required to be submitted with a new Criminal Records Bureau application for clearance, whether or not this is actually needed.

B) Original certificates of qualifications to be produced

C) Does the applicant have an up to date first aid qualification and, if so, when does this require renewal?

D) Does the applicant have an up to date food hygiene certificate?

E)  Is the applicant physically capable of doing the job for which he/she is being recruited?

F)  Has the applicant been cleared to work with children in the Cheshire area either by Social Services or OFSTED and if so, when and when does this need renewal?

G) A minimum of two satisfactory references must be taken up in respect of each applicant, one from a past employer and one personal.

4.3 Staff who have not yet been cleared in accordance with 4.2E above.

must not be left alone with children and must therefore always be accompanied by a member of staff so cleared. Every attempt will be made to achieve clearance before start of employment.

4.4 Training

Training in First Aid and Food Hygiene will be given to the Officer in Charge, Supervisor and Deputy (ies) as necessary to a level necessary to satisfy the requirements of OFSTED.

4.5 Notifications to OFSTED

OFSTED shall be notified of any changes:

A) in staffing

B) in the personal circumstances of the staff which might affect their suitability for the job or for working with young children.

Note: trainees under 17 years of age must be supervised at all times and are not counted in the adult: child ratios. 

5.   STAFF ORGANISATION

5.1 Management

A) Overall responsibility for recruitment of staff and working hours rotas lies with the

     Officer in Charge, in consultation with the Supervisor.

B) Overall responsibility for management of staff and allocation of duties lies with

     the Supervisor, in consultation with the Officer in Charge.

5.2 Staff Ratios

A) The Staff/child ratio for children between 4 and 7 years of age (inclusive) required by OFSTED is 1:8. However, this ratio is to be applied to all children attending below the age of thirteen and will be improved upon whenever possible. Staff children will be included with those numbers.

B) The ratio of staff/children for outings will generally be 1:5, unless the organisation of the trip is especially uncomplicated, (for example a coach trip to quiet place) in which case a ratio of up to 1:8 will be considered.

C) A supernumerary person will be present at all times, whose role will usually be administrative and will be the point of contact for parents on all administrative matters. The supernumerary person will also be the one who takes responsibility for any medical emergency and will usually be the Officer in Charge.

5.3 Location of Staff within Premises

A) The children will predominately be within the hall but will also be allowed in the playscheme’s additional areas (outside at the school, the field and the speech room) when staff are available to cover those areas and maintain ratios within the hall.

B) Care should be taken to ensure ratios are correct at the beginning and the end of the day and during staff break and lunch times.

C) Qualified staff should be spread evenly throughout the premises and partnered with an unqualified member of staff where possible.

D) Daily cleaning should be scheduled for quiet times of the day, either in terms of numbers of children or activities and staff: child ratios observed.

5.4 Grouping of Children

A) It is the policy of the Playscheme not to group children where overall numbers are

     less than 26 as most children like to play with several age groups. Where a child is

     shy or feeling intimidated, they are assigned to a member of staff or sympathetic

     child of their own age and sex until they are settled and sufficiently confident to

     mix with the group.

B) Where grouping occurs, it will be on the basis of sex first and age second.

C) As the playscheme’s staff change each holiday to some extent and the children change per half-day session, children will be allocated to a key-member of staff daily according to their position in the register that day. Attempts will be made to achieve consistency whenever this is possible.

5.5 Staff Contingency Arrangements

A) A list will be maintained of both qualified and unqualified persons prepared to cover staff illness or absence for any other reason and assist on trips, where additional staff numbers are required.

B) Where staff numbers are short and cannot be increased by the use of the individuals listed as per A) above, a school supply agency will be contacted to provide staff.

5.6 Staff Induction

A) New members of staff will be required to read this manual before commencing employment.

B) They will then be assigned to an experienced member of staff for the first week of working, which will observe and supervise their work.

C) The Officer in Charge will review their performance at the end of said first week, answer questions and make any necessary suggestions for improvement.

5.7 Registers

A) These will show the times of arrival and departure of all staff and children.

B) Children’s registration details will be updated annually.

 6.   CHILD PROTECTION:

Our Safeguarding of Children Co-ordinator ( SoCCo) is Caroline Sacco

Child Protection is the responsibility of all those who work with children and all staff are aware of this responsibility. All staff will read the Staying Safe .safeguarding Children Pack produced by Cheshire County Council. A minimum of two qualified staff will have attended Child Protection Courses. There are four catagories of abuse: physical, emotional, sexual and neglect.

It is important to be aware that any particular sign or symptom which may appear to be physical, emotional or sexual abuse, or general neglect, may also have a perfectly reasonable explanation and may be no more than am occurrence of everyday life.

However, more than one concern, an ongoing feeling of disquiet, or a child telling or disclosing information should be taken note of and discussed immediately with the Scheme Organiser.

Staff should be aware of:

any significant changes in children’s behaviour

any unexplained bruising or marks

any deterioration in a child’s well-being

It is essential that staff do not question children, but listen, observe and pass on any concerns that they may have.

Reporting Procedure

·      the SoCCO has overall responsibility for all child protection matters.

·      any member of staff who has a concern about any particular child must discuss this with the SoCCO.

·      A signed and dated written record must be made of the observations and information received. Details are completed on the proforma “Getting in Touch with the Social Care Access Team” included in the pack.

·      If an allegation is one of sexual abuse or the child is at risk, the parents/ carers should not be approached.

·      the SoCCO will contact the Social Care Access Team and follow their instructions.

·      the Scheme Organiser will also inform OFSTED

·      details and decisions taken will be recorded and complete confidentiality will be observed. The staff member reporting as above will only discuss the same with the Scheme Organiser and the Supervisor.

Allegations made against Staff Members

In the event of a complaint being made against a member of staff in relation to their handling of, or treatment of any child, the Scheme’s usual disciplinary procedures will apply, which will include immediate suspension.. In addition:

• Written statements will be taken from the relevant staff member and any others who witnessed the alleged behaviour or incident. These will be signed, dated.and kept in a secure place.
• The SoCCO will identify a named contact to support the employee from within the organisation.
• The Social Care Access Team will be contacted as above.
• All statements as above, together with a record of the outcome will be inserted in the Incident Book, which shall be kept indefinitely.

 Contact Details for The Social Care Access Team are:

Rememham Building,

Chapel Lane,

Wilmslow,

Cheshire SK9 1PU

Tel: 01625 534700

Out of Office Hours: 01606 76611

 7.  COMPLAINTS

The Scheme Organiser will deal with misunderstandings and complaints.

However the first point of contact for any parent with a complaint will be the Supervisor or Deputy in charge at the appropriate time. If the matter is not resolved at this point, the Supervisor or Deputy, as appropriate, will advise the Scheme Organiser of the situation and fill out a complaint form, giving one copy to the parent or carer and one copy to the Scheme Organiser. A meeting will be arranged within 28 days to discuss the outcome of the complaint and action taken.

Parents and carers should feel free to discuss any complaints or grievances that they may have and we will do our best to resolve them. However, if problems cannot be resolved after a meeting, then complaints can be taken to:

Early Years Ofsted,

3^rd Floor,

Royal Exchange Buildings,

St. Anne’s Square,

Manchester M2 7LA

Tel: 0845 601 4772 (Complaints and Enforcement)

Copies of Complaints Forms shall be kept on the Parents’ Information Board at the entrance to the Scheme.

8. ACCIDENTS AND MEDICATION

The First Aid Box is situated in the Scheme Organiser’s Office.

The appointed person is the Scheme Organiser, who will check the box every week to ensure adequate supplies.

One key member of staff on duty at any given time will have completed an approved first aid course and all staff have knowledge of simple first aid procedures.

Any injury or accident suffered by a child prior to arrival at the Scheme should be recorded in the Accident Book to protect the Scheme from potential false claims.

All accidents will be entered into the Accident Book situated in the Scheme Organiser’s office and parents/carers will be notified and asked to sign the book.

If a child becomes unwell or has any accident whilst at the Scheme, the parent, carer or contact person will be notified as soon as possible and any necessary action will be taken. This could be to isolate the child, call an ambulance or administer first aid.

Children suffering from infectious diseases and illnesses will not be admitted. These include:

           chicken pox

           measles

           mumps

           hepatitis

           diarrhoea and vomiting (a period of 48 hours absence from the scheme will be

                                                  required)

           fever and

           meningitis

Staff may also refuse to admit children suffering from head-lice and threadworm. Exclusion is at the discretion of the Scheme Organiser.

Parents should inform the Scheme if their child is to be absent for any reason,  as soon as possible and must inform the Scheme if their child develops a communicable disease so that other parents and carers can be informed.

RIDDOR (Report of an Injury or Dangerous Occurrence)

The Scheme will conform to the new regulation which states that in the following instances, Form F2508 ( RIDDOR Form) will be completed:

1)  Death or Major Injury

     If there is an accident connected with work and;

     a member of staff working on the premises suffers a major injury or is killed; or,

     a child, parent or guardian is taken to hospital or killed

     then, The Scheme will notify the authorities immediately by telephone and within

     ten days follow this up by completing Form F2508 and sending it to the authorities.

2)  Over Three Day Injury

     If there is an accident at work (including physical violence) and a member of staff

     suffers an injury lasting more than three days, Form F2508 must be completed and

     sent to the authorities within ten days. It should be noted that a three day injury is

     any injury where the member of staff is unable to do their normal work for more

     than three days.

3)  Disease

     If a doctor notifies the Scheme that a member of staff is suffering from a

     reportable work related disease, the Health and Safety Executive will be contacted

     to find out whether the disease is reportable. If it is, Form F2508 will be sent to the

     authorities.

4)  Dangerous Occurrence

     If something happens at the Scheme which did not result in a reportable injury, but

     could clearly have done, this will be reported immediately to the authorities by

     telephone and followed up within ten days by completing Form 2508 and

     forwarding it to the authorities.

Pages 6-9 of the RIDDOR Booklet (available to view at the Scheme) provide definitions of reportable major injuries, dangerous occurrences and diseases 

Food Poisoning

The Scheme only provide snacks which are low risk in terms of food hygiene. However, they note that they are  obliged by OFSTED to notify them of any incident of food poisoning affecting two or more children in their care.

9.  MISSING CHILD

Children will be supervised at the Scheme at all times and the building and outside play-area made secure with all exits locked or barred. Children on any excursion or trip away from the Scheme’s premises will at all times wear the Scheme’s T-shirt or sweatshirt (provided by the parent, carer or the Scheme) on which will be printed the Scheme’s name and mobile telephone number. 

In the unlikely event that a child appears to be missing, a thorough search will immediately be made of the building and surrounding area and the child’s friends and responsible staff member questioned.

If the child is not thereafter found within ten minutes, the parent or carer will be contacted, together with the emergency services and all relevant information given to assist the child to be found.

All parents have been given the door code enabling access to the premises. In order to assist the Scheme with its responsibilities in relation to their children, parents should ensure that when taking a child home, a member of staff is notified ,the register is signed and the time of departure completed thereon.

10. ADMISSIONS

The Scheme is open to all children aged four to eleven years living, attending school or having parents working  in Wilmslow and Alderley-Edge in accordance with it’s Equal Opportunities Policy.

Places will be allocated on a first-come-first-served basis in advance before each school holiday during the Booking Period. The dates of each next Booking Period shall be as advised to parents of children registered with the Scheme in the Newsletter produced after each completed holiday.

Initial application may be made by telephone, e-mail, in person or by letter.  At this stage, places will be allocated provisionally but will not be secure until confirmed in writing, if necessary, and the relevant fees have been received by the Scheme Organiser.

Fees will always be payable in respect of childcare but there may also be payments due in respect of places booked on trips and new registrants will also be liable to pay an initial registration fee of £12.50.

Places can be booked in advance in respect of full or half day sessions only.

Parents wishing to use the Scheme on a casual basis for a number of hours less than a half-day session cannot pre-book but are welcome to enquire as to availability once the School holidays have commenced and if the Scheme can accommodate them, we will be pleased to do so.

Booking should be made by contacting Caroline Sacco whose contact e-mail address and telephone numbers are on the frontsheet of this document.

 11. ARRIVALS AND DEPARTURES

Parents will be given the door code required to gain access to the premises. Where, this has been forgotten, the School’s Out door bell at the School’s Reception will ring directly in the Scheme’s allocated part of the building. Please wait patiently and the door will be opened shortly.

Parents and carers will have indicated in advance the likely times of their children’s arrivals and departures and we would be obliged of you could let us have what possible notice you can of any change in these times.

Parents and carers will be required to sign the register to indicate the times of their child’s arrival and departure. This is located at the entrance to the hall.

At the end of the session, children will be released only to those adults indicated by the parent or carer as authorised to collect, either in the original admission agreement or subsequently in writing.

In the event that a child is not collected at the end of a session, the other named adults in the admission agreement will be contacted to collect the child.

 12. SMOKING, ALCOHOL AND DRUGS

Smoking, the use of illegal drugs and the consumption of alcohol either by staff, visitors or parents is absolutely prohibited on the premises.

Children will not be released to parents or carers who are visibly under the influence of alcohol or drugs and in these circumstances, the Organiser or Supervisor will contact another authorised adult to collect the child, failing which The Social Services or police would be contacted.

13. EQUAL OPPORTUNITIES

The Scheme promotes equality of opportunity for all staff, children and parents, whether female or male, black or white, able bodied or living with a disability and treats all with respect and as individuals.

All children will have the opportunity to be involved in developing and establishing the equal opportunities policy by encouraging them to work together in looking at what is fair and equal in the opportunities taking place. Children will learn to value diversity in others.

Staff should be aware that:

·      a large number of children registered with the playscheme come from families where both parents no longer live together and staff should be aware of the special emotional needs that some of these children may and do have.

·      the playscheme is situated in an affluent area but also caters for many parents who have assistance in paying fees. Comparisons in lifestyle will be made by the children in conversation, privilege sometimes needs to be downplayed and boasting discouraged as being unkind.

Staff should work to:

• remove or help children to overcome barriers that already exist
• be alert to early signs of need that could develop and seek help when appropriate
• stretch and challenge all children
• ensure that all children have access to a wide programme of opportunities.

Children with special needs

are welcomed in this Scheme in accordance with our equal opportunities policy. We undertake to support the requirements of both children and adults with special needs and to liaise with parents of such children and other relevant support agencies, where appropriate.

·      access to the premises, and within the premises to the hall, is suitable for persons in wheelchairs and we have the use of a toilet and washbasin for disabled people.

·      a child with special needs will be encouraged where possible to take part in the activities of the other children, these will be adapted where necessary and possible to accommodate the child, and if not possible, alternative activities for the child will be found.

·      parents will be expected to advise staff of any special requirements for their child’s care and any documents that require reading or persons that require contacting in this regard.

·      details of a child’s illness, disability or special requirements shall be kept confidential.

·      parents are welcome to bring into the scheme any specialist equipment required for the care of their child and favourite toys are also welcome.

·      where funding is available for any specialist training required for the care of a child with special needs, the Scheme undertakes to ensure that either the Supervisor or a Deputy undergoes the same.

 14. OUTINGS AND TRANSPORTATION OF CHILDREN

On any outing away from the Scheme premises, whether on foot or by vehicle the staff/child ratio will be increased to one adult per five children.

No child shall be allowed to leave the premises for whatever reason without written permission from their parent or carer.

VISIT CONSENT FORMS ARE KEPT IN THE OFFICE

Children will be allocated to specific adults in advance who will be responsible for them during the trip.

No children will be allowed to sit in the front of any vehicle.

Hired transportation will have fitted seatbelts and comply with existing legislative requirements.

 15. HIV POLICY

There is no need for a parent of a child with HIV to let the scheme know that the child has this condition. However, should the parent wish to disclose this information to staff at the club, it will remain confidential and will not be discussed with anyone

( adult or child) either at or outside the scheme.

In addition, all staff must read the Cheshire County Council Health and Safety Guidance for blood borne viruses, the section in the Department of Health’s Children and HIV Guidance related to day-care, confidentiality and HIV and the under 5’s George House Trust publication ( purple book).

 16. FOOD AND DRINK

At meal times, all children at the Scheme will eat together in the hall.

Unless re-arranging is necessary to fit in with a planned trip, lunchtime will commence at 12.30pm to enable the meal to be finished in time for parents collecting their children at the end of the morning session ( 1.00pm). It is advised that children only attending for the morning session would be happier bringing a packed lunch in any event as it is hard for them to wait while their contemporaries are eating.

Children attending the morning session should bring packed lunches which will be placed unopened by staff in the kitchen fridges. The bringing of sweets, chocolates and crisps is not encouraged. Children below the age of ten years will not be allowed entry to the kitchen unless involved in a supervised activity..

Nutritious mid-morning and afternoon snacks will be provided by the Scheme at 10.30am and 3.15pm respectively.

Staff preparing these will have, or be supervised by someone who has, the Royal Institute of Public Health and Hygiene First Certificate in Food Safety. The week’s menus will be on the notice board in the kitchen, together with a list of the specific dietary requirements and medical information of the children in playscheme that particular holiday and a list of the children in playscheme that particular day. Staff should refer to these before commencing preparation of snacks to ascertain whether any children need to be offered alternatives.

Fresh drinking water will be made available to the children at all times.

Parents should advise the Scheme on registration of their child of any special dietary requirements due to culture, religion, preference or medical conditions. 

17. HEALTH AND SAFETY

Staff will ensure that the environment that the children play in is safe. They should be aware at all times of the potential for danger and advise the Officer in Charge or the Supervisor if they detect any potential hazard. Provided staff/child numbers are not affected, equipment should be routinely checked each week by staff remaining on premises during the trip.

Whilst indoors, all equipment being used by the children will be checked to ensure that it is safe prior to use. Any equipment deemed unsafe will be removed from the room and discarded , mended or replaced as necessary. Any defects in the furniture or building will be highlighted to the Scheme Organiser immediately and rectified.

When outside, the children will be supervised at all times and any equipment being used by the children will be checked to ensure that it is safe prior to use. Any equipment deemed unsafe will be removed from the playground or field and discarded, mended or replaced as necessary.

Specific Points to be aware of:

·      All visitors to the premises not employed by the playscheme or school should record their times of arrival and departure and purpose of visit in the School’s Visitor’s Book, which is kept in the Main Reception

·      A Risk Assessment should be carried out for each trip away from the playscheme’s premises.

·      There should be an annual safety check on all electrical appliances used by the children.

·      No children should be allowed beyond the entrance to the hall, unless arriving or departing when they should always be accompanied by a parent, carer or staff member. In particular, no child should be allowed to accompany a staff member when opening the main school door to parents at the end of session.

·      Children are not allowed to sit in the doll’s pushchairs, run inside or throw sand.

·      Cover to be kept on sand-pit when not in use and sand to be disposed of at end of each holiday.

·      One of the playscheme’s first aid boxes should be taken on all trips and the contents of both checked and updated at the commencement of each week that the playscheme is open.

·      Fire practices should be recorded in the diary each week.

 18. DOCUMENTS TO BE KEPT AT THE PREMISES

NB KEEP DOCUMENTS FOR A PERIOD OF TWO YEARS FOLLOWING LAST ENTRY

1.   Register of children and hours of attendance

2.   Register of staff and hours of attendance

3.   Staff Details and list of contingency staff

4.   Accident Records.

5.   Medication Records

6.   Admission Forms

7.   Parental Consent Forms

8.   Medical Consent Forms

9.   Policies and Procedures

10. Fire Safety Records

11. Visit Consents

12. Complaints Forms

19. NOTIFICATIONS TO OFSTED

In the event of:

1.   Structural alterations or extension to premises

2.   Anything adversely affecting the smooth running of the setting

3.   Changes in the rooms used for caring for the children

4.   Changes to the outside

5   Staff serious illness or accident

6   Serious illness of or accident to child whilst at Scheme

7   Food poisoning suffered by two or more children cared for.

8   Death of child or member of staff

9. Police or Social Services involvement with staff or anyone else employed on premises